Charter Bus Prices in Westfield
If you’re wondering how much it costs to rent a charter bus in Westfield, you’ve come to the right place! At Westfield Charter Bus, we make it simple to get real-time pricing, availability, and pictures of vehicles by calling our 24/7 team at 463-243-2090 or using our online quote tool. We’ve been helping groups book buses since 2011, so we know how to find the best options fast—whether you need a minibus for a corporate event at Grand Park Sports Campus, a school trip to Cool Creek Nature Center, or a full-size charter bus for a Colts game at Lucas Oil Stadium. Read on to learn what goes into the cost of your rental, see example pricing for different types of trips, and find out why so many people trust us to handle their transportation.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Westfield?
The average cost of renting a charter bus in Westfield typically ranges from $1,600 to $4,000+ per day, with exact pricing depending on vehicle size, trip duration, mileage, and other factors. Minibuses generally run between $1,400 and $3,000 per day, while larger 56-passenger coaches fall at the higher end of the spectrum. Most companies charge either by the hour (usually a 5-hour minimum), by the day, or by the mile—whichever is most economical for your itinerary. Multi-day and long-distance trips are usually billed at a daily or per-mile rate. Additional expenses like tolls, parking fees, and driver hotel/lodging are typically not included in the base quote. To get an exact price, you’ll need to provide details about your trip—including pickup location, destination, number of passengers, and travel dates—so the operator can calculate total hours and/or mileage. Once you have a quote, you can easily compare options, select the vehicle that best fits your budget, and lock in your reservation with a deposit.
What Factors Influence Charter Bus Pricing in Westfield?
There are several things to consider when it comes to Westfield charter bus pricing. Here are a few important factors that will impact your final cost:
- Time: Are you traveling during the busy season? Will you need your Westfield charter bus rental for multiple days? The time you’re traveling and the duration of your trip will impact the cost of your bus rental. Busiest times of year include spring, summer, and holidays.
- Distance: Long distance trips will understandably cost more than local trips. So, traveling from Westfield to cities like Cincinnati or St. Louis will cost more than taking a shuttle into Downtown Indianapolis.
- Passenger Count: The number of people traveling will determine the type of bus you book. Larger vehicles like a 56-passenger charter bus rental will be more expensive than a smaller minibus rental.
- Additional Amenities: Need an upgraded bus with premium amenities? You may have an additional charge for rentals with features like WiFi, power outlets, and flatscreen TVs.
Sample Trip Pricing Examples
To help you budget for your next event or outing, we’ve put together several sample trip scenarios with estimated pricing based on recent quotes from Westfield Charter Bus. These examples cover a range of common itineraries—including local transfers within Hamilton County, school field trips to downtown Indy, corporate shuttles to the Indiana Convention Center, and multi-day sports travel—to give you a realistic idea of what to expect. Keep in mind that these are just estimates; the actual cost of your rental will depend on your specific schedule, passenger count, and vehicle selection. For the most accurate pricing, contact our team with your trip details and we’ll provide a custom quote in minutes.
Example #1
A technology company needs to transport 30 employees from their Westfield office to a two-day conference at the Indiana Convention Center in downtown Indianapolis. They require a minibus with WiFi and power outlets for both morning and evening commutes. The round-trip distance each day is 50 miles, totaling 100 miles over two days. The company selects a 35-passenger minibus at a daily rate of $1,800.
- Base cost: $1,800 x 2 days = $3,600
- Tolls/parking: $150
- Driver hotel (1 night): $180
- Total cost: $3,930
The company pays $3,930 for the two-day charter, averaging $131 per employee. They benefit from having a single point of contact, 24/7 support, and a vehicle equipped for business travel.
Example #2
A Westfield middle school is planning a field trip to the Indianapolis Zoo for 45 students and 5 chaperones. They need one 56-passenger charter bus with standard amenities. The zoo is 25 miles from the school, making it a 50-mile round trip. The trip will take approximately 6 hours, including time at the zoo. The school receives an hourly rate of $195 with a 5-hour minimum.
- Base cost: $195 x 6 hours = $1,170
- Additional fees (tolls/parking): $100
- Total cost: $1,270
The school pays $1,270 for the charter bus, which comes out to $25.40 per person. Westfield Charter Bus provides a vehicle with reclining seats, air conditioning, and onboard restrooms, ensuring a comfortable trip for students and staff.
Example #3
A bride and groom are hosting their wedding at a venue in Carmel, IN, with guests staying at hotels in Westfield and Noblesville. They need a shuttle to run continuous loops between the hotels and venue from 3 PM to 11 PM. The total distance per loop is 15 miles, and the shuttle will make 4 loops during the 8-hour window. They choose a 25-passenger minibus at an hourly rate of $185.
- Base cost: $185 x 8 hours = $1,480
- Additional fees: $75
- Total cost: $1,555
The couple pays $1,555 for the wedding shuttle, providing guests with convenient and reliable transportation on their special day. Westfield Charter Bus coordinates the schedule to ensure timely arrivals and departures.
Example #4
A youth soccer team from Westfield is traveling to Chicago for a weekend tournament. The team consists of 20 players, 4 coaches, and 10 parents, requiring a 40-passenger minibus. The round-trip distance is 360 miles, with additional local travel between the hotel and tournament fields. The trip spans three days, and the operator quotes a daily rate of $2,000.
- Base cost: $2,000 x 3 days = $6,000
- Tolls: $120
- Driver hotel (2 nights): $360
- Total cost: $6,480
The team pays $6,480 for the charter, or $185 per person. Westfield Charter Bus assists with scheduling and provides a minibus with ample storage for equipment.
Example #5
A church group of 50 members is organizing a trip from Westfield to Washington, D.C. They require a 56-passenger charter bus with an onboard restroom. The round-trip distance is 1,200 miles, and the trip will last five days. The operator charges a per-mile rate of $7.00.
- Base cost: 1,200 miles x $7.00 = $8,400
- Tolls: $200
- Driver hotel (4 nights): $720
- Total cost: $9,320
The church group pays $9,320 for the trip, averaging $186 per person. Westfield Charter Bus handles the logistics and ensures a smooth journey for the group.
Example #6
A manufacturing company in Westfield is implementing an employee shuttle service to an industrial park 10 miles away. The shuttle will operate two shifts per day, five days a week. They opt for a 20-passenger minibus on a monthly contract at $1,500 per day.
- Base cost: $1,500 x 22 weekdays = $33,000 per month
- Total cost: $33,000 per month
The company pays $33,000 per month for the employee shuttle, improving attendance and reducing parking demand. Westfield Charter Bus provides a dedicated account manager and flexible scheduling.
Get live availability & our best deals by calling or using our online quote tool. We're here 24/7/365 and would love to earn your business!